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This can only happen if a student was accidentally given the secret access code from another student - for example, two students with the same name but different student numbers. 

The student can fix this by logging into simplegradebook and selecting "Add or Edit Classes" from the Classes menu.  The student will see something like the following display:

At the bottom, the student can delete the access code that does not apply.  Because the student numbers are part of the access code it should be easy to identify the correct one to delete.
FAQ / How Can Simplegradebook Help With On-line Teaching and Learning?
« Last post by TimDaniel on April 10, 2020, 12:05:57 PM »
There are a variety of ways that Simplegradebook can help with teaching and learning on-line:

1) Communications:  Messaging

Simplegradebook's internal messaging provides two layers of communication - internal messages, and email.  When a message is created in the internal messaging system, recipients are notified in two ways: first, when they log in, they receive a notification at the top of their screen that a message is waiting; second, they receive an email notification of the message with a link they can click on to read it. 

For this to work properly, it is important to make sure all students have a valid email address in their student accounts. A way to ensure this is to send a test message to every student in the class and verify that they are receiving both the simplegradebook internal messages and the emails.  If they are not receiving emails, they should update their email address through MySimplegradebook.

After the recent update, parents and students can now message multiple teachers at once as shown below.  This removes the need to message teachers one at a time. 

Simplegradebook is more secure than just using email, because the actual message text is stored only on Simplegradebook's secure server and is never sent through any email servers - only a link to the secure message is sent.  Users must be able to access their email and click on the link to be able to see the message. 

2) Submitting Student Assignments Through Simplegradebook

The best way to have students upload their work is by having them first post their work to an on-line resource such as google drive, and then copy the share link to their clipboard.  Then, students can paste the link to their work to any assignment through the comments field in their grade details display shown below: 

This also makes marking easier because the gradebook enables teachers to display all the student submissions for a single assignment and grade them one by one.  Clicking the "Enter" button in the gradebook below the assignment name results in the following display:

It is also possible to upload images and video directly to assignments, but use of this feature is limited to small file sizes due to the cost of on-line storage.  The above method is much simpler. 

How Do I For Teachers / How Do I Set Up Categories and Terms (Best Practice)
« Last post by TimDaniel on January 30, 2020, 11:24:06 AM »
Category and Term Setup is done by preference, but here are some suggestions based on extensive classroom experience. 

Simplegradebook allows teachers to set up their classes any way they wish.  There are two levels of hierarchy available: Category and Term.  Term is the highest level of the hierarchy, which means that Categories are subsets of Terms.  Recent pedagogical practice is to report on progress against learning outcomes rather than by category of assessment.   Simplegradebook enables this type of reporting. 

It should be noted that a significant advantage of this method of organizing the class as proposed below is that the report card will automatically report by Topic.  A minor disadvantage is that it won't be possible at the end of the course to view longitudinal performance such as Term 1 vs. Term 2. 

Performance Scale Classes

Performance Scale Classes are best organized by Topic or Unit at the Term level, then Practice and Performance at the Category Level as shown in an example below taken from a Math 9 class.

When creating assignments, make sure that practice assignments are both assigned to the practice category, and have the "Practice Assignment" tickbox checked in the assignment itself to make sure that the aggregation algorithm does not include them in the grade. 

The above organization results in a Report Card that looks like this, and makes the student's progress in each topic very prominent in the report:

Percentage Classes

Percentage Classes are also best organized by Topic.  As these types of classes often include a final exam, an example of the best organization is shown below.  Note that the 80% of the course grade remaining after the final exam is divided evenly by Topic.  This is optional; units can be weighted any way the teacher likes. 
An example of the setup described above is shown below:

How Do I For Teachers / How Do I Do Attendance on Simplegradebook?
« Last post by TimDaniel on January 07, 2020, 01:24:54 PM »
Simplegradebook Pro users have access to the attendance feature.  The Attendance entry screen is opened by clicking on the

icon next to the class name on the classes page:

Once the attendance page is displayed, attendance can be taken by clicking on the appropriate icons.

Note that the Excused icon can only be clicked if either Late or Absent has also been clicked.  It is not necessary to enter a Reason for the absence - the field is provided for anecdotal note taking for the teacher.

Also note that attendance is communicated to parents in two ways:

  • Attendance is mailed to parents who have parent accounts on simplegradebook twice a day - once in the early afternoon, and again in the late afternoon.
  • Parents who receive weekly reports will have attendance summaries attached.

Teachers can view or change attendance on previous days by clicking the calendar icon at the bottom of the attendance entry page.

How Do I For Parents/Students / How Do I Contact a Teacher?
« Last post by TimDaniel on December 08, 2019, 06:13:48 PM »
On the right side of the display showing your grades there is an icon that looks like a blue letter.  Click that icon to send a message to your teacher.

Requests for Changes/Enhancements / Re: Ability fo students to view access code.
« Last post by TimDaniel on November 10, 2019, 09:20:14 PM »
Ok, it is done now.  Thanks for the suggestion - and sorry it took me so long to notice that the suggestion was there!  I hope more people will start making suggestions now.
Requests for Changes/Enhancements / Re: Ability fo students to view access code.
« Last post by TimDaniel on November 09, 2019, 06:06:18 PM »
This seems like a good idea.  I will include it in the next release.  Thanks for the feedback!
Requests for Changes/Enhancements / Ability fo students to view access code.
« Last post by Mileszew on October 16, 2019, 09:06:53 PM »
I think giving students the ability to view there access code is as easy as displaying "accesscode" element along with a few style changes (add  ). If this has already been done then perhaps there could be some text added informing us of that. I know access codes can be obtained via administrators or teachers but for students it would make it easier to share with parents. Thanks for the help.
To work around the loss of the Teacher Widget (that's the one that displayed classes on the front page of MyEd for teachers) do the following:

1) Click on the "Gradebook" tab on the top tabs in MyEd

2) Click on the class you want to export

3) When the class is displayed, click on "Roster" on the left hand tabs.

You will now be in the same display that you had when you clicked on the class the Teacher Widget.  The steps from here are the same as the video - select the simplegradebook field set, export to CSV, open the CSV in Excel, copy and paste the students into simplegradebook.
FAQ / Fix - Two or More Schools in Simplegradebook with the Same Name.
« Last post by TimDaniel on May 16, 2019, 02:17:38 PM »
A common problem is teachers or administrators creating additional schools using the same school name.  This can be fixed by

  • deciding which school is the official one
  • sharing the secret code for that school with all the teachers/administrators
  • making sure that all teachers or administrators join the official school
  • making sure that all teachers or administrators re-assign their classes to the official school through the MySimplegradebook->Schools->Assign Classes to Schools link.

It is helpful if the official school is temporarily renamed something recognizable - for example - "Somewhere High School (Official)" to make re-assigning the classes easier.

If any school is in this position and needs help, please contact simplegradebook at
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