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How Do I For Teachers / How Do I Add Assignments?
« Last post by TimDaniel on February 21, 2018, 12:02:07 AM »
You can only enter assignments while displaying the class in the gradebook spreadsheet.  Assignments are then added by hovering the mouse over the Assignments tab in the menu until the New Assignment drop-down appears. 

Percentage Classes

Selecting New Assignment drop-down brings up a display like this:



1. Points/Scale Factor/Total Points

If the class is a percentage class, fields will appear to enable the user to enter the points and total points for the assignment.  If you are using the "weight by points" method of weighting your assignments, use the same number (whatever the maximum score is for the assignment) for both the points and total points.  If you are equally weighting the assignments, fill in 100 in the total points, or some other convenient number which will be consistently used for all your assignments.  The scale factor will be automatically calculated.

Note that scale factor can be conveniently updated to a different value if, for example, you wish an assignment to count double.

There are fields to allow you to select the assigned and due dates, assign the assignment to a category and/or a term, and to copy the assignment to other classes as well.

2. Hidden

Selecting the Hidden checkbox hides the assignment from students and parents. It will still be included in the overall grade.

3. Maximum Number of Uploaded Files (Pro Users Only)

You can allow students to upload files to their assignments. This specifies how many files are allowed for this assignment.

4. Select Rubric

You can select any of your existing rubrics to use for the assignment.

Performance Scale Classes (Pro Users Only)

The display for a new assignment in a performance scale class looks like this: 


Note that for performance scale assignments, teachers can immediately enter the criteria for the performance levels. 

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What's New? / 4.3.1
« Last post by TimDaniel on February 19, 2018, 12:28:01 AM »
1) It is now possible to turn the tooltips for the grades on and off in the gradebook spreadsheet
2) The students can now be re-ordered in the gradebook by clicking icons on the top of the columns.  There are icons in the name column for ordering by first name, last name or random (scrambled) order. There are icons in the grade column for ordering by ascending or descending grade. 
3) Choosing ascending or descending grade as the student order default in the class settings now functions properly.
4) There is a new checkbox on the bottom of the gradebook, the print format checkbox, that causes the entire list of students to be displayed so that the gradebook can be printed and posted. 
5) The format of the student data entry form has been changed slightly to try to clarify the order that student data should be entered with, and placeholder example text is now shown in the student data entry box.
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How Do I For Teachers / How Do I Clear Browsing Data in Chrome?
« Last post by TimDaniel on January 15, 2018, 12:16:23 PM »
If you are experiencing problems using simplegradebook in Chrome after the 4.3 version upgrade, please clear your browser cache.

  • Click the three dots on the upper right hand side of the browser
  • Hover over More Tools then select "Clear Browsing Data"
  • Uncheck everything except "Cached Images and Files" - there is no need to delete anything else
  • Make sure "Cached Images and Files" has a checkmark
  • Select "All Time" under time range dropdown at the top.
  • Click "Clear Data" on the bottom right of the dialog box

After you refresh your simplegradebook page everything should be fine.
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What's New? / Version 4.3
« Last post by TimDaniel on January 07, 2018, 10:04:25 PM »
Version 4.3 will be implemented in the evening of January 14, 2018.  Version 4.3 adds the following features and fixes:

  • The gradebook is now scrollable with fixed headers and left columns.  The table size is determined by the size of the window the user has open. Additional tooltips have been added to explain what each cell or button does.  If problems are experienced using Chrome, please clear your browser cache.  Instructions are here: Clear Browser Cache in Chrome
  • Teachers can now specify whether or not unmarked tasks (empty grades) and excused tasks are included in missing task reports when they are printed by teachers. The default is that they are NOT included. Missing task reports that are automatically emailed on Fridays to parents and students will still contain the excused and unmarked tasks, though this may be changed in future.
  • [Simplegradebook Pro Only]Teachers now have some control over the automatic determination of performance scale overall grades.  Previously, a student would only receive a grade of "Meeting Expectations" if all the tasks were meeting or exceeding expectations.  Now, teachers can specify a percentage of the tasks which must be meeting expectations in order for the student to receive an overall grade of "Meeting Expectations". This control is provided through an additional field on the class settings page.
  • Buttons have been added to the gradebook to give teachers quick access to class settings and printing report cards for the class.
  • [Simplegradebook Pro Only]A number of bugs have been fixed with PDF reports for performance scale classes - in particular the formatting when the assignment due date is not to be shown.
  • When teachers display an HTML student report card by clicking on their name in the gradebook, they can now switch to the PDF report.  Back buttons have been added to both the html and pdf reports to enable teachers to easily get back to the class.
  • HTML report cards and missing task reports are now paginated - when printed a page break will be added at the end of each student's report card or missing task report.
  • [Simplegradebook Pro Only]When new classes are created, the appropriate fields are displayed based on the type of class selected.  This fixes a previous issue where the category weightings were not shown for percentage classes until the class was saved.
  • [Simplegradebook Pro Only]The teacher dashboard is now working correctly for all the pages where it is accessible.  Please add a bug report if there is a page where it would be convenient to be able to access it.

Note: the upgraded gradebook functionality works best in Chrome.

PLEASE REPORT ANY ISSUES by either submitting a bug report on the forum or by email to: info@simplegradebook.ca
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How Do I For Teachers / How Do I Paginate Report Cards?
« Last post by TimDaniel on June 25, 2017, 01:27:14 PM »
At the moment, there are two ways to paginate report cards (have each report card start on a new page). 

1) Use the PDF reports.  You can create PDF reports by clicking on the Report Cards button on the Classes page.  When PDF reports are printed, each report will start on a new page.
2) Print the reports individually from the Gradebook.  If you click on the student name in the Gradebook, a report card is generated.  If these are printed, they will be correctly paginated.

It is now possible to paginate HTML reports, and this feature will be added to the next release. 
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The grade override feature can be used to produce report cards with no overall grade.  Click on the Enter button to the right of the student name in the report card to get to the student grade entry form.  The grade override field is at the top of this page.  By typing a couple of spaces in this field you can disable the display of the overall grade on the report card.
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How Do I For Teachers / How Do I Copy A Class?
« Last post by TimDaniel on February 20, 2017, 12:28:48 AM »
Copying Classes allows you to create a new class using the Settings, Categories, Terms and Assignments from an existing class.  This is convenient if you run the same class repeatedly with the same assignments.

Copying the assignments is optional.  Copying the Categories and Terms in not optional and happens automatically when a class is copied.  If the assignments are copied, they are assigned to the same categories and terms as they were in the original class.

When a class is copied, new categories, terms and assignments are created, so it is safe to delete any of these things in the new class - or even the new class itself - because the old class will not be affected.

Keep in mind that copying the assignments has one major advantage and one drawback.  The advantage is that you don't have to create the assignments in the new class.  The drawback is that those assignments will then appear in the missing task report unless they are hidden.  They can be hidden easily using the assignments spreadsheet, but then you have to remember to unhide them when you use them.

A possible alternative strategy is to create the new class without the assignments, and then import them a bit at a time using the Copy Assignments from Other Classes feature.
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How Do I For Teachers / How Do I Create and Use a Rubric?
« Last post by TimDaniel on February 06, 2017, 07:57:24 PM »
There is a link on the Classes menu for creating and editing rubrics. 

Important Things to Know About Simplegradebook Rubrics Before You Start

  • There are two kinds of rubrics in simplegradebook: regular rubrics, and performance scale rubrics. They can be mixed and matched with different types of classes.  For example, you can create a performance scale rubric and use it in a percentage class, and vice-versa.
  • Once a rubric has been used for grading, it can not be changed because that would invalidate the existing grades.  If you want to change a rubric, either make a new one using the old one as a template, or delete all the assignments that use it.  Note that this will also delete the marks, so be careful.  Then you can edit the rubric again.

Regular Rubrics

Regular rubrics have no restriction on the number of rows and columns, except that there must be at least one row and one column - this would be a pretty useless rubric but creating one like this is possible. 

Here is an example of a normal rubric.  Note that you can add as many columns or rows as you like.  The blue arrows allow you to re-order the rows, the small trash bins let you delete cells, and the plus signs allow you to add cells to the end of the row.  You can also modify the value of each cell. 



The points for meeting expectations are used, when this rubric is placed in a performance scale class, to determine if the student work has met expectations.  Note that in this example, the student does not have to get full marks on all criteria to be scored as meeting expectations. 

Performance Scale Rubrics

Performance scale rubrics are restricted to 4 columns, plus an additional column for the criteria.  When they are created, you must choose which performance scale you want to use, and after that, the performance scale will appear across the top of the rubric as shown below.



Note that the standard simplegradebook performance scale grading algorithm is used to determine the grade for this type of rubric:

Exceeds:  Everything meets expectations and at least one criterion exceeds expectations
Meets: Everything meets expectations
Approaching: At least half the criterion are meeting expectations
Not Yet Meeting: less than half the criterion are meeting expectations

Adding Rubrics to Assignments

Rubrics are added to assignments by selecting the rubric name in the New Assignment screen.  When a regular rubric is added, the assignment points are automatically calculated.  Teachers may want to adjust scale factor or total points afterward.



Grading With Rubrics

To grade with a rubric, just use the small Enter button on the gradebook page below the assignment name.  The assignment will open and beside each student will be a "Mark With Rubric" button.  When that button is clicked, the rubric opens.   You can then click the cells in the table to mark the student, and type in any feedback in the cells on the right.  Clicking the cells causes them to turn blue, as shown in the image below. The mark will be automatically tallied and entered in the gradebook.

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How Do I For Teachers / How Do I Set Up My Dashboard Links
« Last post by TimDaniel on February 06, 2017, 07:33:53 PM »
The teacher dashboard is a pop-up on the bottom of your screen that contains links that you use all the time, so you don't have to search around for them every time you want to use them.

You can have up to eight links on your dashboard.  The first two are setup school-wide and they are usually set to point to the student information system (MyEducationBC in BC) and the school homepage.  The remaining six are your own to choose.

To set up your personal dashboard links, go to the My Simplegradebook page. Enter links to your favourite pages as shown. 



You do not have to enter "http://" in front, because simplegradebook will just add it if you forget.  When you see the following icon on your page on the top right hand corner (not all pages have it, but the commonly used ones do) just click the link to pull up the dashboard on the bottom of your window. 



Click a link and it will open in a new tab.  Click anywhere else and the dashboard closes.
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How Do I For Teachers / How Do I Weight Grades?
« Last post by TimDaniel on January 16, 2017, 02:31:25 PM »
There are three levels of weighting possible in simplegradebook for percentage assignments.

1. Weighting Assignments

Assignments can be weighted against each other using either the total points method or the equal points method.  The weightings are entered when you create the assignment.  They can also be changed after it was created.

For the total points method, just make the Points for your assignment equal to the number of points that you want it to be worth in your class:



Notice that when you click on Total Points, the field is automatically filled in with the value you entered in the Points field.  Your assignments will be weighted based on the number of points you entered for them.  So, if you have an assignment worth 30 points, and the total number of points for all assignments is 1200, that assignment will be worth 30/1200 or 2.5% of the total.  Note that the Scale Factor will automatically be set to 1 - if you want an assignment worth double points, just set the Scale Factor to 2, or 3 as appropriate.

For the equal points method, enter the Points the assignment is out of, then set the Total Points for all your assignments equal to some value like 100. 



The Scale Factor will be automatically adjusted to make all the assignments worth the same.  If you want an assignment to be worth double, set the Total Points for that assignment to 200, or 300.

2. Weighting Categories

When Categories are entered for assignments, a weighting percentage can be entered for each category if the class is a percentage or letter grade class. The weightings are entered by clicking the Class Settings button beside the class.



In simplegradebook, category weightings do not have to add up to 100, but doing so makes things less confusing for parents and students!  In this case, the category weighting percentage is converted to a decimal, and the total points in that category is multiple by this decimal.  For example, if you enter 30% in the category weighting, the total points a student earns in that category will be multiplied by 0.30 when determining the overall achievement.



3. Weighting Terms

A weighting percentage can also be applied to a Term. 



Once again, Term weights do not have to add up to 100%, but it makes the most sense to parents and students if they do.  For example, is common to have Term 1 - 40%, Term 2 - 40%, Final Exam - 20%.  Terms can also be used for units of study, such as Trigonometry - 20%, Algebra - 30%, Shape and Space - 30%.  Term weights are incorporated into the overall mark the same way that Categories are. 
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